A Conference Planning Checklist From The Heights Rooftop in Iowa City
Planning a conference isn’t always easy, but it’s absolutely essential for the success of the event, and there are a few key steps to a successful business conference that should be carried out.
You need to consider the conference budget including fixed costs and variable costs, the overall conference agenda, what the meeting space will actually be, and above all else, what you want the key takeaways to be for all those attending.
How To Plan A Business Conference
The devil’s in the details when it comes to event planning for business conferences. Here are a few steps to get the details just right:
- Begin by determining your overall budget. This can be done by analyzing what you need to cover in terms of marketing, communications, possible hotel accommodations, catering, any speaking costs for key speakers, and all other miscellaneous costs.
- Once you've determined your budget, you can move on to the next phase of the planning process: physical planning. This includes booking accommodation and transportation for attendees. You should also prepare original questions and promotional materials for attendees.
- Find sponsors and event vendors. This includes Wifi providers, caterers, and other vendors. They are essential to the success of your event and should be carefully selected.
Example Conference Agenda
Once the details are set, you can develop a firm agenda, like:
- What kind of breakout sessions you might have for potential attendees?
- Are there going to be any major events you'd like to promote ahead of time?
- What kind of conference materials are you going to need to supply for attendees and the event staff?
More than anything, consider your audience and their needs for the conference when it comes to all aspects of events. No matter what, your audience should be well-informed and aware of the goals of your conference.
A Premier Conference Space in Iowa City
The Heights Rooftop in Iowa City is the best place for your business conference. With a space that will fit all your needs, a 5,700-square-foot ballroom decorated with executive elegance, small meeting rooms perfect for breakout sessions and private gatherings, and so much more, we are the perfect venue in Iowa City for your conference.
